Technology is becoming increasingly necessary and crucial for the business world. It does not matter what type of business we’re talking about – everyone, from huge multinational corporations to small business run from home, uses computers now to get the jobs done. Bookkeeping, accounting, orders, shipping and receiving, financial records, customer and client records, product lists and catalogs, and more are all stored on computers and that makes those computers and the data contained on them crucial components of any size enterprise’s day to day operating.
But computers are not infallible. They are subject to crashes, so smart business owners make sure to back up their data in case something like that happens, whether they use an external hard drive or a stack of discs to get the job done. Unfortunately, while that is an important step to take in making sure your business is secure, those external drives and discs are still potentially not secure enough – if a disaster, be it man made or natural, occurs, then not only can the computer itself be ruined, so can those backup drives and storage discs.
And that’s why disaster recovery is extremely important for companies both large and small. “Disaster recovery” refers to the plan that you put into place that will ensure your data and company’s technological infrastructure remains intact or can be put back up and running as quickly as possible in the event of a flood, fire, earthquake, or other type of disaster, as well as man made “disaster,” like mass employee walk-out, accidents, sabotage, a burglary, hackers, and more. If your company does not have a plan like this put together and ready to go, then you risk losing your business if something should happen, and that is not something anyone wants.
To put a good disaster recovery plan into place, you need to identify the most important aspects of your business and the technology it uses and determine what you can afford to lose and what you can’t. If all of your customer records and other important files are contained on one computer, make sure it is all backed up on an external drive, and then go one step further and have it backed up remotely. Offsite and online PC backup services are invaluable resources for the small business, because they ensure that all of your data is safe and sound in another location – often out of state – so that if something happens to the computer and the building it’s in, you can still get access to your data. Further steps to take are to get quality surge protectors that will minimize any damage power surges can inflict on your equipment, getting good fire extinguishers and fire alarms in place, and making sure that all of the computers you use have up to date anti virus software. Depending on the size of your business, you may even want to go so far as to get a backup generator in case power to the building is ever interrupted at a crucial point in time, so everything stays up and running. Being prepared and having a disaster recovery plan put into place will minimize the damage done to your business in the event a disaster occurs.